Presenter Guidelines

For the conference to be as inclusive as possible, all presenters should follow the accessibility guidelines below, regardless of whether they recognize visible accessibility issues.

Before your presentation:

  • Prepare an access copy with all resources and links at the bottom to help your audience:
    • An access copy should provide a transcript of your talk or paper; however, if you do not read from a paper directly, you can provide access to your slides or an outline of the talk instead.
    • All access copies should be hosted on the individual’s preferred cloud platform (Google Drive, OneDrive, etc) and shared via a link in the chat at the beginning of the presentation.
    • Please remember that these access copies are under the sole copyright of their respective owners and should not be shared without the express permission of the presenter.
  • If you’re using a slideshow, make sure make it’s accessible:
    • Do not use Prezi or other media with motion, zoom, or strobe effects, as these pose accessibility problems. PowerPoint or a similar slide program is recommended.
    • Use a high contrast color scheme, i.e. black background with white font or the reverse.
    • Use a sans-serif font, such as Arial, and maintain a font size of 18-point or larger.
    • Provide minimal text on each slide.

 During your presentation:

  • Please ensure that your microphone is close to your mouth when speaking.
  • When speaking, make sure your face is well lit and always face your camera; this is especially helpful for audience members who are lip readers.
  • Speak at a normal rate, neither too slowly nor too quickly.
  • Verbally describe all images, graphs, charts, or video included in your slides.
  • If you want to provide any additional links or resources, you should provide them in your access copies as well as the chat.
  • Avoid using the Zoom polling feature, as it isn’t an accessible feature.
  • If you end up using the whiteboard, make sure to describe any annotations you are putting on the board to ensure all can follow.
  • If you think your presentation may contain potentially sensitive content, consider giving a trigger or content warning.